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Built for Australian trade businesses

Stop losing hours to quotes and paperwork.

ToolMate AI turns a job scope into a branded quote, a SWMS written to your state’s regulator, or a watertight variation claim — in minutes.

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Not charged until day 14  ·  Cancel anytime  ·  Your data stays yours
~5 min
to a priced, branded quote
15 sec
to a SWMS your regulator accepts
~2 min
to an AS-4000 variation claim
$69/mo
to start · 14-day free trial first
Who's behind it

Built by a plumber, not someone behind a desk.

Michael is a Sydney plumber on the tools by day, building ToolMateAI by night. Made for the blokes still doing paperwork at 9pm.

— Michael · Founder, ToolMate AI
One login, the whole admin crew

You didn't get your ticket to spend nights doing paperwork.

Quoting, safety docs and chasing variations eat the hours you should be billing — or resting. Each tool does a job you hate, in a fraction of the time, and they all share your rates, branding and trade settings.

01 · QuoteMate

A professional quote in under 5 minutes 

Paste a scope from an email, upload a PDF, or just type the job. ToolMate reads it, extracts every line item, and outputs a branded Excel quote ready to send.

Start quoting free →
Before — the plan the builder sent
Ground floor plan as issued by the builder — garage, kitchen, laundry, bathroom and alfresco, dimensioned at 1:100
First floor plan as issued by the builder — four bedrooms, ensuite, bathroom and balcony, dimensioned at 1:100
After — the tender ToolMate wrote
HARLOW
PLUMBING
Harlow Plumbing Pty Ltd
8 Kirkham Road, Dandenong VIC 3175
P: 0412 004 118
E: dave@harlowplumbing.com.au
ABN 54 121 887 402
9 August 2026
Attention:
PROJECT: Chapel Street Wellness Centre — Hydraulic Services
We are pleased to submit our pricing for the above project.
Our quotation is generally in accordance with the drawings, specifications and the clarifications, inclusions, exclusions and terms and conditions set out in this quotation.
Drawings
·2796 - H01-P1
·2796 - H02-P1
·2796 - H03-P1
·2796 - H04-P1
·2796 - H05-P1
·2796 - H06-P1
Our tender consists of the following documents:
·This covering letter.
·Our quotation (pricing schedule).
·Clarifications.
·Inclusions.
·Exclusions.
·Commercial comments.
We trust that our tender meets with your requirements. If you have any questions or require clarification, please contact the undersigned on 0412 004 118 or dave@harlowplumbing.com.au.
Yours sincerely,
Dave Mitchell
Harlow Plumbing Pty Ltd
QT-202608-092042
HARLOW
PLUMBING
Tender
QT-202608-092042
Issued: 9 August 2026
Project
Chapel Street Wellness Centre — Hydraulic Services
Date
9 August 2026
Valid for
30 days
Pricing Schedule
Item
Description
Cost (ex. GST)
1
Preliminaries
$55,234.07
2
Sewer Drainage
$52,244.37
3
Sanitary Plumbing
$32,006.65
4
Cold Water Service
$47,141.72
5
Hot Water Service
$70,218.18
6
Fixture Install
$23,917.02
7
Testing & Commissioning
$23,151.00
8
As-Built Drawings & O&M Manuals
$16,560.00
9
Defects & Maintenance
$8,010.00
Total
$328,483.01 + GST
Subtotal (excl. GST)
$328,483.01
GST (10%)
$32,848.30
Total incl. GST
$361,331.31
02 · SafetyMate

Safety docs in 15 seconds.

Describe the job and SafetyMate generates a SWMS, JSA, Risk Assessment or Toolbox Talk — trade-specific, audit-ready, and written to your own state’s regulator.

Hazards, controls and PPE pre-populated for your trade
SWMS, JSA, risk assessments and toolbox talks
Editable before anyone signs
Generate your first SWMS →
The SWMS ToolMate wrote
Safe work method statement
SWMS – Install Below-Ground Sewer Drainage to Ground Floor Slab
Harlow Plumbing Pty Ltd
Aligned to WorkSafe Victoria
Occupational Health and Safety Act 2004 (Vic) · Occupational Health and Safety Regulations 2017 (Vic)
Date issued: 10/08/2026
High risk construction work
·Confined space work — entry into enclosed sewer pit (OHS Regulations 2017 Vic Part 5.1; AS 2865:2009)
·Excavation adjacent to live services and requiring shoring constitutes high-risk construction work (OHS Reg 2017 r.5.1.9 — Excavation work)
·Work involving risk of a person being buried under a collapsing earthen trench (OHS Regulations 2017 Vic Schedule 1 Item 11)
·Work adjacent to a live pressurised utility main (South East Water potable main) — service strike risk (OHS Regulations 2017 Vic Schedule 1 Item 9)
·Use of explosively powered tools / powered concrete cutting and drilling equipment on an existing structure (Schedule 1 Item 6)
·Work carried out on or near energised electrical installations or services (Schedule 1 Item 8)
Standard PPE required
·Hard hat — AS/NZS 1801 Type 1
·High-visibility vest or coveralls Class D/N — AS/NZS 4602.1
·Full-face shield (drilling/grinding) — AS/NZS 1337.1
·P2 disposable respirator (silica dust) — AS/NZS 1716
·Full-body harness and lanyard (confined space / fall risk) — AS/NZS 1891.1
·Multi-gas personal monitor for O₂, H₂S, CH₄, CO (confined space)
·Safety boots with steel toecap and penetration-resistant midsole — AS/NZS 2210.3
·Safety glasses (general use) — AS/NZS 1337.1
·Hearing protection Class 4 earmuffs or earplugs — AS/NZS 1270
·Chemical-resistant nitrile gloves (solvent cement) — AS/NZS 2161
·Anti-vibration gloves (plate compactor/drill use) — AS/NZS 2161.3
·Supplied-air breathing apparatus / SCBA (confined space standby) — AS/NZS 1715 / 1716
#
Activity / work step
Hazard
Control measures
PPE required
Risk before
Risk after
1
Site setup, permits and services location
Unidentified underground services (gas, electrical, potable water, telecommunications) struck during initial trial holes or plant setup
1ELIMINATE – Obtain current DBYD plans and cross-reference with South East Water as-built drawings before breaking ground.
2ENGINEERING – Use a calibrated electromagnetic/CAT & Genny locator to positively identify and mark all services on the surface.
3ADMINISTRATIVE – Excavate within 500mm of marked services by hand only; issue toolbox talk covering service strike emergency response.
4ADMINISTRATIVE – Post spotter while any plant operates within 2m of marked services.
5PPE – Safety boots (AS/NZS 2210.3), hi-vis vest (AS/NZS 4602.1), hard hat (AS/NZS 1801).
·Safety boots AS/NZS 2210.3
·Hi-vis vest AS/NZS 4602.1 Class D/N
·Hard hat AS/NZS 1801
·Safety glasses AS/NZS 1337.1
High
(20)
Low
(3)
Pedestrian and vehicle interaction with work zone on Chapel Street footpath/road reserve
1ISOLATE – Install compliant Traffic Management Plan (TMP) approved by Stonnington City Council; erect water-filled barriers, cones and pedestrian detour signage prior to any works.
2ADMINISTRATIVE – Appoint a dedicated traffic controller (TC) holding current TC certification for any works adjacent to live traffic lanes.
3PPE – All workers in work zone to wear Class D/N hi-vis vest AS/NZS 4602.1.
·Hi-vis vest AS/NZS 4602.1 Class D/N
·Hard hat AS/NZS 1801
·Safety boots AS/NZS 2210.3
Med
(12)
Low
(2)
2
Core drilling through existing concrete slab
Contact with embedded reinforcing steel or electrical conduit during core drilling causing electrocution or tool kick-back
1ELIMINATE – Commission GPR (ground-penetrating radar) scan of each drill location prior to commencement to identify rebar and embedded services.
2ENGINEERING – Drill rig to be connected to a Residual Current Device (RCD) with trip rating ≤30mA; use double-insulated drill motor.
3ENGINEERING – Anchor drill rig firmly to slab with rated anchor bolts before start-up.
·Hearing protection AS/NZS 1270 Class 4
·Face shield AS/NZS 1337.1
·Anti-vibration gloves AS/NZS 2161.3
·Safety boots AS/NZS 2210.3
High
(15)
Low
(3)
3
Trench excavation to 1.4m depth adjacent to live services
Trench collapse burying a person; spoil or plant falling into the open excavation
1ELIMINATE – Batter and bench trench walls to 1:1 in accordance with the geotechnical report; no vertical faces above 1.0m.
2ENGINEERING – Install trench shields to any section that cannot be battered; set spoil stockpiles a minimum 1.0m back from the edge.
3ADMINISTRATIVE – Excavation to be inspected by a competent person at the start of each shift and after any rain event.
4ADMINISTRATIVE – Establish a 1.5m exclusion zone with mesh fencing; ladder access every 9m of open trench.
·Hard hat AS/NZS 1801
·Safety boots AS/NZS 2210.3
·Hi-vis vest AS/NZS 4602.1
·Full-body harness AS/NZS 1891.1
High
(20)
Low
(4)
Groundwater ingress destabilising the trench floor and battered faces
1ENGINEERING – Sump and pump dewatering to be operating before entry; discharge to sediment bag per EPA requirements.
2ADMINISTRATIVE – Cease work and re-inspect if inflow exceeds pump capacity or faces show slumping.
·Safety boots AS/NZS 2210.3
·Waterproof gloves
·Hi-vis vest AS/NZS 4602.1
Med
(12)
Low
(3)
4
Confined space entry to existing sewer maintenance shaft
Oxygen deficiency, hydrogen sulphide or methane accumulation causing asphyxiation or explosion
1ELIMINATE – Complete all work from outside the shaft where reach tools allow; entry only where no alternative exists.
2ADMINISTRATIVE – Issue a confined space entry permit; entrants and standby person to hold current confined space training.
3ENGINEERING – Continuous atmospheric monitoring for O₂, H₂S, CH₄ and CO before and throughout entry; forced mechanical ventilation running.
4ENGINEERING – Tripod, winch and full-body retrieval harness rigged for non-entry rescue before any entrant descends.
5ADMINISTRATIVE – Standby person to remain at the opening with communications and rescue plan for the duration.
·Multi-gas monitor O₂, H₂S, CH₄, CO
·SCBA / supplied-air AS/NZS 1715
·Full-body harness AS/NZS 1891.1
·Hard hat AS/NZS 1801
High
(25)
Low
(4)
5
Solvent cement jointing of PVC drainage
Inhalation of solvent vapour and skin contact with priming fluid in a poorly ventilated trench
1SUBSTITUTE – Use low-VOC solvent cement where the product is approved for the pipe class.
2ENGINEERING – Maintain forced ventilation at the work face; keep containers closed between joints.
3PPE – Half-face respirator with organic vapour/P2 cartridge and chemical-resistant nitrile gloves.
·Half-face respirator AS/NZS 1716
·Nitrile gloves AS/NZS 2161
·Safety glasses AS/NZS 1337.1
Med
(9)
Low
(2)
6
Backfill, compaction and site reinstatement
Plate compactor vibration (HAVS) and plant reversing near workers in the trench corridor
1ENGINEERING – Use anti-vibration mounted compaction plant; rotate operators on a maximum 20-minute cycle.
2ADMINISTRATIVE – Reversing beeper and spotter mandatory for all plant movements within the corridor.
3ADMINISTRATIVE – Record daily vibration exposure against the operator trigger-time register.
·Anti-vibration gloves AS/NZS 2161.3
·Hearing protection AS/NZS 1270
·Hi-vis vest AS/NZS 4602.1
·Safety boots AS/NZS 2210.3
Med
(12)
Low
(3)
03 · Variation Claims

Scope changed? Get it paid.

Capture what changed in a few words. ToolMate expands and professionalises it into a formal claim the head contractor can't wave away — ready in under 2 minutes.

Quotes the right AS-4000 clauses automatically
Breaks down labour and materials separately
Names the instructing party and date
Claim what you're owed →
The claim ToolMate wrote
Variation Claim
VC-202608-121837
Issued: 12 August 2026
To
Hardiman Constructions
Head contractor
Project
Chapel Street Wellness Centre
Date of claim
12 August 2026
Variation works
Supply and install an additional 40mm Type B copper cold water sub-main and two 40mm lead-free tempering valve assemblies to Level 1 staff amenities, including all associated insulation, isolation and non-return valves, press fittings, brackets and fixings.
Justification
Works are absent from tender hydraulic drawings H-201 Rev C and were directed under SI-014 following Architectural revision A-14 Rev D, which introduced a revised staff-amenities layout post-tender.
Description
Amount (AUD)
Labour — 6 hrs × $150.00/hr
$900.00
40mm Type B copper sub-main, press fittings
$1,842.00
Tempering valve assemblies — 40mm, lead-free
$1,164.00
Pipe insulation, brackets and fixings
$286.00
Isolation and non-return valves
$384.00
Total excl. GST
$4,576.00
GST (10%)
$457.60
Total incl. GST
$5,033.60
Submitted by — subcontractor
Signature
Dave Mitchell
Printed name
12 August 2026
Date
Harlow Plumbing
Company
Approved by — head contractor
Signature
Printed name
Date
Position
Submitted in accordance with the subcontract agreement. Payment due within contract terms upon written approval.
VC-202608-121837 · 12 August 2026
How it works

From job scope to sent — in three steps.

No setup headaches, no training course. If you can paste an email, you can run ToolMate.

01

Paste or upload

Drop in an email, a PDF, a Word doc, or just type the job in plain English. ToolMate reads it the way you would.

Any format welcome
02

AI does the heavy lifting

It extracts line items, pulls in your rates, applies the right safety controls or contract clauses — in seconds.

30–60 seconds, typically
03

Review & send

Check it over, tweak anything, then export a branded PDF or Excel with your logo — ready for the client.

Your branding, your rates
Start your 14-day free trial
04 · On the tools

It runs off your phone, in the ute or at the gate.

Same account, same documents — built for one hand and a cracked screen. Nothing needs a laptop.

Quick Quote
Price a job standing in the driveway, before you drive off.
Sign a SWMS on site
Your crew signs on their own phones — no printing, no clipboard.
Every document in your pocket
Quotes, safety docs and claims, one login, wherever the job is.
Start your 14-day free trial →
9:41
Variation claim
Send
Variation Claim
VC-202608-121837
Issued: 12 Aug 2026
To
Hardiman Constructions
Project
Chapel Street Wellness Centre
Variation works
Supply and install an additional 40mm Type B copper cold water sub-main and two 40mm lead-free tempering valve assemblies to Level 1 staff amenities.
Description
Amount
Labour — 6 hrs × $150.00/hr
$900.00
40mm Type B copper sub-main, press fittings
$1,842.00
Tempering valve assemblies — 40mm
$1,164.00
Total incl. GST
$5,033.60
Submitted by — subcontractor
Signature
Dave Mitchell
Printed name
From a daily user
"We've been using QuoteMate for our plumbing business and it's been a huge help. It's easy to use, makes quoting much quicker and keeps everything organised. The quotes look professional and it saved us lots of time. Michael has also been great to deal with — always happy to help and quick to answer any questions we've had. Definitely recommend QuoteMate if you're after a simple, reliable quoting program."
Anonymous — Sydney plumbing crew, daily users.
Pricing

Simple plans. 14-day free trial on all of them.

Start with a 14-day free trial. Upgrade, downgrade or cancel whenever you like.

Solo operators
Starter
For solo operators getting started with AI admin.
$69 /mo
14-day free trial — not charged until day 14
SafetyMate OR QuoteMate — chosen at signup
Tender PDFs in six templates, on your letterhead
5 documents per month
Price Book — quote from your real supplier costs
Branded PDF export
Start your 14-day free trial
Most popular
Pro
For growing trades quoting and complying every week.
$129 /mo
14-day free trial — not charged until day 14
Both tools — QuoteMate & SafetyMate
Unlimited documents
Branded PDFs with your logo
Kits + Quick Quote — reusable jobs, instant quotes
Price Book — quotes costed off your own supplier prices
1 user · Priority support
Start your 14-day free trial
For teams
Business
Everything in Pro, built for multi-site crews.
$299 /mo
14-day free trial — not charged until day 14
Everything in Pro
Variation Claims included
Progress Claims — get paid in stages (SOP Act)
Up to 3 team members
No ToolMate branding on your documents
Start your 14-day free trial
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Questions

The bits tradies usually ask.

Is the SWMS any good, or just a generic template?
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Do I have to set up my rates and templates first?
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What trades does ToolMate work for?
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Can I cancel during the free trial?
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Is my data safe?
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Get your nights back. Start free today.

Set up your AI admin assistant in under 5 minutes. No lock-in, and you're not charged until day 14 — just less paperwork from the first job.

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Questions? michael@mytoolmate.com.au
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